Santa Monica-Malibu Unified School District

Board of Education

MEETING AGENDA

June 27, 2001

The next regular meeting of the Santa Monica-Malibu Unified School District's Board of Education is scheduled to be held on June 27, 2001, in the Board Room of the District's Administrative Offices, 1651 16th Street Santa Monica. Following Roll Call, at 5:30 PM the Board will move to Closed Session, for reasons listed in Section III, below. The Board will reconvene in Open Session at 7 PM in the Board Room.

If you wish to address the Board of Education you must submit the "request to address" card prior to discussion of the item. The cards are located with meeting materials at the back of the room.

I CALL TO ORDER

A Roll Call

B Pledge of Allegiance

II PUBLIC COMMENTS FOR CLOSED SESSION ITEMS ONLY

III CLOSED SESSION

• Personnel Matter/ Assistant Superintendent Search - Business and Fiscal Services Pursuant to GC 54957 as cited in the Brown Act

1. Case No. SN 1498-00

Closed Session (con't)

[Special Education Administrators]

2. Case No. SN 1649-00

3. Case No. SN 2210-00

4. Case No. SN 589-99

5. Case No. SN 252-01

6. Case No. SN 956-01

IV BOARD OF EDUCATION - COMMENDATIONS/RECOGNITIONS (30 minutes)

Certificated and Classified Retirees

V APPROVAL OF THE AGENDA (1 minute)

VI APPROVAL OF MINUTES ( 0 minutes)

A.1 1

VII CONSENT CALENDAR

Consent agenda items are considered routine, as agreed by the President, Vice-President and Superintendent, requiring no discussion, and are normally all approved at one time by the Board of Education. However, members of the Board of Education, staff, or the public may request an item be removed from the consent agenda for clarification and/or discussion. Consideration will occur during Section XI.

Business and Finance

A.2 Award of Purchase Orders, FY 2000-2001 2, 2a-2d

A.3 Approval of Gifts FY 2000/01 3, 3a-d

A.4 Approval of Conference and Travel 4-7

A.5 Approval of Independent Contractors 8

A.6 Agreement for Accounting and Consulting Services/ Mandated Cost

Reimbursement Claims - Vavrinek, Trine, Day & Co. 9

A.7 Approval for Disposal/ Sale of Surplus Equipment 10

A.8 Approval to Amend Certification of Authorized Signatures 11-12

A.9 Agreement to Provide State PreSchool (SPS) Services for F/Y 2001-02 13

A.10 Agreement to Provide Child Development Center Services (CDC)

For F/Y 2001-02 14

A.11 Agreement to Provide School Age Community Child Care (SACCC)

Services for F/Y 2001-02 15

A.12 Agreement with the State Department of Education for CCDF Child Care

Program for F/Y 2001-02 16

Proposition X /State Modernization

A. None

Curriculum and Instruction

A.13 Approval of Title I School wide Plans 17

A.14 Acceptance of Visual and Performing Arts Grants 18

A.15 Supplemental Textbooks to Be Adopted 19

A.16 Authorization for Participation in LACOE Reading Recovery Program 20

A.17 Acceptance of MOU for Wise Senior Services 21

General Functions

A.18 Approval to Add Two (2) Meetings to the July Board of Education Meeting

Schedule (7/18 and 26/01) 22

Personnel

A.19 Certificated Personnel - Elections, Separations 23-31

A.20 Special Services 32

A.21 Appointment of Assistant Principal at Santa Monica High School 33

A.22 Approval of Appointment of Coordinator of State and Federal Projects 34-35

A.23 Approval of Special Services Agreement for Services in the Child

Development Services Program 36, 36a-b

A.24 Approval of Special Services Agreement for Services in the Business and

Fiscal Services Division 37, 37a-e

A.25 Classified Personnel - Merit 38-41

A.26 Classified Personnel - Non-Merit 42

A.27 Declaration Relative to Represented Bargaining Unit Members, Unrepresented Management Confidential Salaries and Other Unrepresented Salaries for the 2001-2002 Indefinite Salaries 43

A.28 Approval of Change of Vacation Days Currently Allocated to District

Classified Supervisors 44

VIII PUBLIC COMMENTS (20 minutes)

Public Comments is the time when members of the audience may address the Board of Education on items not scheduled on the meeting's agenda. All speakers are limited to three (3) minutes. When there is a large number of speakers, the Board may reduce the allotted time to two(2) minutes per speaker. The Brown Act (Government Code) states that Board members may not engage in discussion of issues raised during "VIII, Public Comments" except to ask clarifying questions, make a brief announcement, make a brief report on his or her own activities, or to refer the matter to staff. This Public Comment section is limited to 20 minutes. If the number of persons wishing to address the Board of Education exceeds the time limit, additional time will be provided in Section XVI, CONTINUATION OF PUBLIC COMMENTS.

IX COMMUNICATIONS (35 minutes)

The Communications section provides an opportunity for the Board of Education to hear reports from the individuals or Committee representative listed below. All reports are limited to 5 minutes or less. However, if more time is necessary, or if a report will not be presented, please notify the Board secretary eight work days prior to the date of the meeting.

A. School Reports - none

B. SMMCTA Reports

C. SEIU Reports

D. Santa Monica-Malibu Education Foundation

E. PTA Council President Reports

- Muir

F. Prop X Oversight Committee

X Superintendent's Report (10 minutes)

The Superintendent and/or Assistant Superintendents may report on items not requiring action by the board but are of interest to the Board and public.

- School Accountability Report Cards

Regarding Major and Discussion Items

As a general rule, items under MAJOR and DISCUSSION will be listed in order of importance as determined by the President, Vice-President and Superintendent. Individual Board members may move to request a change in the order prior to consideration of any Major item. The Board may also move any of these items out of order to be heard immediately following PUBLIC COMMENTS if it appears that there is special interest by the public or as a courtesy to staff members making presentations to the Board.

XI MAJOR ITEMS (90 minutes)

These items are considered to be of major interest and/or importance and are presented for ACTION (A) or INFORMATION (I) at this time. Many have been reviewed by the Board at a previous meeting under the Discussion Items section of the agenda.

Action Items are submitted to the Board of Education with a recommendation from the Superintendent. They may be tabled or postponed by action of a quorum of the Board. Items pulled from Section VII, Consent Agenda, will be deliberated in Section XI following the scheduled Action Items. When a member of the Staff presents an item, the

Board may ask clarifying questions before the Public is heard on that item. Board discussion of the item will take place after hearing from the Public.

A.29 Basic K-5 Mathematics Textbooks To Be Adopted 45

A.30 Approval of Special Education Contracts 46-47, 47a

A.31 Approval of Child Development Upper CREST Fee Schedule 48

A.32 Approval of Peer Assistance and Review Agreement 49-56

A.33 Approval of SMMUSD Energy Conservation Plan 57

A.34 Public Hearing on the Proposed 2001-2002 Budget 58

A.35 Adoption of the 2001-2002 Final Budget 59

A.36 Budget Adjustments 60-61

XII DISCUSSION ITEMS (90 Minutes)

These items are submitted for information (FIRST READING) and discussion. Action will generally be considered at the next regularly scheduled meeting of the Board.

D.1 Basic Mathematics Textbooks, Grade 6-8 62

D.2 Funding Issues Associated with Upcoming Malibu High School

Proposition X Bids 63-68, 68a

XIII INFORMATIONAL ITEMS

I.1 Head Start Collaboration with the Los Angeles County Office of

Education (LACOE) 69-70

I.2 Monthly Budget Report 71, 71a-c

XIV BOARD MEMBER ITEMS

These items are submitted by individual Board members for information or discussion, as per Board Policy 8320(b).

XV REQUESTS BY MEMBERS OF THE PUBLIC OR DISTRICT ADVISORY COMMITTEES TO ADDRESS THE BOARD OF EDUCATION

These items are submitted by members of the public to address the Board of Education on a matter within the jurisdiction of the Board, as per Board Policy 8320(c). Requests must be submitted to the Superintendent in writing ten days before the Board meeting or prior to agenda planning, in accordance with the established agenda planning schedule, whichever is less. The written request will not exceed 500 words and will include, as an attachment, brief background information and the reason for the request.

XVI CONTINUATION OF PUBLIC COMMENTS

A continuation of Section VIII, as needed.

XVII BOARD MEMBER COMMENTS

Board Member Comments is the section where a Board member may make a brief announcement or make a brief report on his or her own activities relative to Board business. There can be no discussion under "BOARD MEMBER COMMENTS".

XVIII FUTURE AGENDA ITEMS

Items for future consideration will be listed with the projected date of consideration. The Board of Education will be given any backup information available at this time.

XIX CLOSED SESSION

The Board of Education may adjourn to CLOSED SESSION to complete discussion on items listed for CLOSED SESSION.

XX ADJOURNMENT

The next meeting of the Board of Education is scheduled to be held on Wednesday, July 11, 2001, at 7 PM in the District Offices, 1651 16th Street, Santa Monica, California.

The Board has also scheduled two (2) Strategic Planning Workshops (duplicate information and format) that are scheduled for Wednesday, July 18, 2001 and Thursday, July 26, 2001, at 5 PM in the District Administrative Offices, 1651 16th Street, Santa Monica, California.